OBCA Business Meeting

Tuesday July 29th, Tulsa, Southern Hills Marriott

Summer Clinic

9:00 Grant Gower with the OSSAA -

There will be redistricting but the ADM's are not in and cannot be done at the clinic as usual. This is the 2nd year so redistricting is what the book says. There probably will be redistricting next year because the results of the court case with the rule (I think 14 about private schools) should be completely done.

4 Team districts - He probably will talk a little about that here. Any needs that need to be done, the board can get a committee to do what needs to be done or Mr. Gower will tell you what he wants.

Ranking committee. This is to keep the game's integrity. Some coaches vote down in the rankings jockeying for a better position in the playoffs.

Business meeting immediately following.

Website is ready for coaches to pay their annual coaching membership.

CALL TO ORDER – President (We will call this meeting to order)

This is an official business meeting of the Oklahoma baseball coaches.  Anyone wanting to address the board must contact your area representative 10 days prior to the next board meeting.  You have 3 minutes to address the board.  Agenda items are the only items that can be discussed during the meeting.

ROLL CALL –

President – Ryan Phillips – Yukon

Vice President – Luke Yost - Jones

Region 1 –  Shawn Booth - Crescent

Region 2 – Cody Price - Bartlesville

Region 3 – Cody Pair - Tahlequah

Region 4 – Weston Winters - Navajo

Region 5 – Dan Edwards - Lindsay

Region 6 – Kyle Butler - Wright City

Region 7 – Austin Jarvis - Berryhill

Region 8 – Romus Cezar - OCS

 

 

Quad Reps:

Northwest:  Brad Gore - Enid

Northeast:   Tony Reeder - Collinsville

Southwest:  Kevin James - Chickasha

Southeast: Chris Gibbs - Antlers

 

President Ryan Phillips is facilitating the meeting.

President’s report 

Financials -

Revenue last year - $62,943.25

Spent -   $69,325.71

 Spent more than we brought in by $  6,382.46.  Bats $5865 more than plaques, rings $1,265 more

Winter clinic cost - $20,522.32

Summer clinic cost - $24,234.66

Repeating cost -        CPA, Attorney, Parents Square, Sports museum, ABCA for Rob & Randy….$9,493.32

One time cost…..$2,220.95  Attorney $2,000  We now have the copyright on Oklahoma All-State games, All-State Baseball

A large expense for the HOF portable telescoping screens will be coming this fall. 

We have $49,850.61

 

Membership -

Membership -$75.00 for Head Coach & $100.00 for the rest of the staff.

Membership goes to pay for the All-State games and to buy all the awards that we give out.  

You must be a member to have an all-state player

March 1st is the deadline -

Email list

Use the website to join

Go online to pay for your membership

purchase tickets

 

 

 

 

OBCA - Sponsors, These are the people who have taken an interest and have become an OBCA sponsor, please take a look to do business with them.   

 

Winter Clinic -

This year will be at Tulsa. 

Wednesday December 3rd - Thursday Dec. 4th

Registration for the winter clinic - You will have to register for the winter clinic, that helps pay for the clinic. 

 

Communication -

 

every coach should be receiving emails,

Group Me app for region and also one per class.  Please pass on the information to coaches who are not on.

Region Rep will put out the information

 

 

 

 

Records, Milestone and service awards

 

 

 

 

We spend a lot of money and time getting milestone awards and we have a lot of them who ask but do not pick them up.  Please come to the winter clinic to get your award or have someone to get it for you.

 

 

 

Get with your region rep if you have a milestone award that you reached in the 2025 - 2026 school year. 

 

 

 

Records - Chris Wilfong is the one who has the records.  Any problems with your record please contact, Iwasathegames.com – Chris Wilfong.    We make a copy of his list at the end of the year.  Any questions on record, please get with him.

 

 

 

 

The HOF nominations:

 

 

 

 

September 1st - to your region rep.

 

 

 

 

Coach of the year nominations and all awards:

 

 

 

 

need to be sent to your region rep by September 1st.

 

 

 

Awards will be given at the Winter clinic

 

 

 

 

C.  BUSINESS NOT PREVIOUSLY CONSIDERED

 

 

 

Address the membership.

 

 

Due to the extenuating circumstances of our president ending his term and the VP who was to take over is no longer in baseball.  Due to the fact that the presidential & Vice President duties have changed considerably the board is asking for a 1 time waiver or special resolution to ask the outgoing president to stay on and help train the VP.

 

 

 

 

 We will need a motion?

 

 

 

VOTE

 

 

 

If the vote is to allow Ryan Phillips to remain as president.  We will go to the VP

 

 

 

If the vote is no, we will need to take nominations from the floor and proceed.

 

 

 

 

The recommendation is made to allow the board to pick the VP from the list of Candidates who submitted their name ONLY FOR THIS TIME DUE TO THE SITUATION.

 

 

 

 

We will need a motion?

 

 

 

VOTE

 

 

 

If it is passed that the board can pick the VP - vote now - (I suggest giving them all paper and they can write the name on the paper.  Dan Edwards is still a region rep at this time and will be allowed to vote.  There may be some NOSHOWS for region rep.  Booth and Pair may not be there.  If we have 6 region reps, they will vote and the president will vote to insure a tie breaker.

 

 

 

If the vote is no, then the body will vote between Dan Edwards & Kris Webb.  

 

 

 

 

Dates for All-State games: Consideration and action on the date for the All-State games.  A motion will need to be made for the Banquet and Games on the Friday June 5th - Sunday June 7th weekend.

 

 

 

 

Location for All-State Games:

 

 

 

Discussion and possible action on The number of players on the all-star by class team.

 

 

 

Discussion and possible action on the All-State program, what is allowable and what is not. 

 

 

 

Discussion and possible action on the criteria for coaching the all-state games.

 

 

 

 

Coach must have 5 years as a head coach  and or 10 years of high/college baseball coaching experience. 

 

 

 

The coach may bring his staff (who will not receive all-State gear) and 1 designated coach.  ONLY THE HEAD COACH AND 1 OTHER COACH WILL RECEIVE THE RING AND THE GEAR. 

 

 

 

A coach may be considered to coach the All State game again after 5 years.

 

 

 

 

Discussion and action establishing a Rankings committee. 

 

 

 

 

There will need to be a discussion and then a motion on how the committee is to be picked. 

 

 

 

If it is going to be done in regional meetings, it can be done then or if it is going to be by the body, it can be done now.

 

 

 

 

 

D.  BUSINESS  PREVIOUSLY CONSIDERED 

 

 

Election:

 

 

 

Election of Region reps. 

 

 

Regions 2, 4, 6 & 8.  Meeting in your region.  Make sure everyone has the email in and on the Group me apps.  Discuss their communication to you and how you need COY nominations and Hall of Fame nominations.  Discussion on the Rankings Committee and if they are needed to be picked in the region meeting, you can do that now.

 

 

REGION 1 (President - if region 1 rep is not here, have the region 2 rep or you go to the region meeting and take the vote)

 

Blake Mounce - Cashion

Cody Thiessen - Calumet

Bryan Holt - Arapaho - Butler

 

REGION 3

 

Jonathan Gelnar - Claremore - (Acclamation - no other candidates - all in favor of Jonathan Gelnar are Region 3 rep. Say Aye - those opposed)

 

REGION 5

 

Dan Edwards - Verden

Cheyanne Graham - AmPo

Joe Haddox - Moore

 

REGION 7

 

Austin Jarvis - Berryhill (Acclamation - no other candidates - all in favor of Jonathan Gelnar are Region 3 rep. Say Aye - those opposed)

 

 

 

 

Region Representatives:

 

Representatives must have completed one (1) year as a head high school coach at an OSSAA school and be a member of the OCA and an Active member of the OBCA. The representative must be a head coach and must be a certified teacher as well as a  full-time employee of the school district.

 

 

BE AT all OBCA board meetings, clinics and All-State activities.

 

BE AT  the all-star by class and all-state selection.

 

Communicate information to your region.

 

Gather information from your region…. COY nominations etc….

 

Gather all-state information and make sure that every player from your region has their information available at the meeting to be voted on. 

 

 

 

You are your region's voting delegate in the OBCA board.